Everything a vendor relationship needs
From the first vendor profile to a synced inventory count, SupplierHQ covers the full lifecycle of working with suppliers — inside the Shopify admin you already live in.
Vendor management
One directory for every supplier, with the details your team actually needs to place an order.
Full vendor profiles — contacts, terms, lead time, MOQ, currency, notes
Search and filter vendors by status: active, preferred, or inactive
Link Shopify products & variants directly to a vendor
Import vendors from your existing Shopify product vendor field
Push a vendor's name back to a product's Shopify vendor field
Purchase orders & inventory
Purchase orders that carry real Shopify variant data from creation through stock receipt.
Quick-add line items from a vendor's linked products
Automatic Shopify inventory sync when stock is received
Reorder rules with a stock threshold per variant
Auto-draft purchase orders when stock crosses the reorder point
Full PO status lifecycle: draft, sent, confirmed, in transit, received
Analytics & reporting
Know which vendors perform, without exporting anything to a spreadsheet.
Spend breakdown by vendor and by time period
On-time delivery rate and lead-time tracking per vendor
Vendor scorecards combining cost, reliability, and volume
Compare vendors sourcing the same product side by side
Live inventory view with reorder-point-based status colors
Communication & documents
Every conversation and every document, filed against the right vendor automatically.
Vendor communication log across every channel
Reusable email templates for common vendor messages
Transactional email sending, logged straight to the vendor timeline
Document hub with expiry alerts for agreements & certifications
Vendor portal & invites
Give vendors a self-service view without ever handing out Shopify admin access.
Token-based vendor portal — no vendor login required
Vendors confirm or reject purchase orders directly
Invite vendors to submit their own details with an approval workflow
Shared document visibility for the vendor's own records
Platform & security
Built the way a real merchant tool should be: isolated, auditable, and scriptable.
Every record is scoped to your store — no cross-shop data ever
Audit log for vendor, order, and document changes
Authenticated REST API with per-shop API keys and rate limiting
Plan-gated features with clear upgrade prompts, never a dead end